Released: 2/4/2019

The AIMS v1.40 release includes resolutions to several reported bugs and the following functionality enhancements:

AIMS Header & “Favorites” Redesign

The main header in AIMS has been redesigned to improve usability and better position AIMS to include additional Involvement types in the future (i.e., Diversion, Pretrial Supervision, Probation, Re-Entry, etc.).

The previous header’s design appeared as shown below, with icons used to access different locations/functionality within the application:

The redesigned header is designed as a drop-down for easier navigation:

From the drop-down, users can easily navigate to the Home page (Tasks), Calendar or System Administration. Detailed sub-menus provide access to Supervision functions (Hearings, Contacts, Drug Testing, Curfew Checks and Treatment/Education Attendance), Involvements (Community Service and Specialty Courts) and Reporting (Reports and Dashboards):

Additionally, design changes have been made to Favorites, which has been re-labeled as Starred Involvements. Clients can be added as a “Starred Involvement” from any of the tabs on either the Community Service or Specialty Court’s main page (i.e., Referred, Awaiting Intake, Admitted or All for Specialty Courts or Involvements for Community Service

Clients can still be added as a Starred Involvement from the Client’s page by selecting the Involvement menu and clicking the star icon for the appropriate Involvement.

Once the star has been selected next to a Client’s Involvement, the Client will appear under the Starred Involvement icon (star). As with previous functionality of Favorites,  Users can navigate to each Client’s Involvement from the Starred Involvements drop-down, as well as remove Clients from the list by clicking the “X”.

The User Menu icon has also been modified to include Help and Sign Out.

Help will navigate users to the AutoMon Knowledge Base in our online support portal, TeamSupport.

Curfew Check Functionality

AIMS v1.40 adds the ability to schedule and easily record Client Curfew Checks.

On the Client Involvement page, note that Curfew Checks per week and Curfew Requirements have been added.

To edit the Curfew Check per week from the default of “None”, click the edit (pencil) icon and select the desired number of Curfew Checks per week.

To edit Curfew Requirements,  select the edit (pencil) icon to select the specific days of the week and time range (Start Time and End Time) that the Client must adhere to curfew. The days selected will determine which days the Client will appear on the Curfew Check roster. Users have the ability to enter multiple Curfew rules, as shown below.

When saved, the Curfew requirements are recorded on the top menu bar of the Involvement.

Users have the ability to record Curfew Checks for a given day. From the navigation menu select Supervision –> Curfew Check

Based on the date selected (default date is current date), users are presented with Clients who have a Curfew requirement for that day based on the assigned requirement for each Client. The screen will show Client/Involvement, # of Checks/week, Last Check Date, Primary Address, assigned Curfew Hours and Status (indicating if a Curfew Check has been completed on the Client for the particular date shown), Time Checked and a Notes field.

Curfew Checks can be recorded for any past date or today’s date where the Client has a Curfew rule established. Curfew Checks cannot be recorded for a future date, although rosters are viewable for future dates.

Note that the ability to print a Curfew Check roster will be deployed in a near-future release.

Users also have the ability to filter the Curfew Check Client list by Caseload or the Police Precinct associated with their primary address, as well the ability to search for a specific Client Involvement. Note that when searching by Client Involvement, if the Client does not have a Curfew requirement on the date shown, no results will be returned. Selecting a specific Caseload or Police Precinct will then provide the User with only Clients with an established Curfew rule for the specific date and assigned to the selected Caseload and/or Police Precinct.

Recording Curfew Checks:

Users have the ability to record Curfew Checks in batch, including all scheduled Clients, multiple Clients or individual Clients.

Batch Entry of Curfew Checks (All Eligible Clients):

From the Curfew Check screen, users can record Curfew Checks in batch by selecting the check box immediately to the left of Client on the top menu (thereby selecting all Clients), then selecting Change Status.

Users will then be presented with a dialog to select the new status for all Clients scheduled for a Curfew Check for the scheduled date – Compliant, Missed, Excused or Not Checked

Once the new Status has been selected and the User selects Change, the Status for all Clients will be changed.

Recording Curfew Checks for Multiple Clients 

Users can also select multiple Clients to record the same status for each with one action, similar to the bulk function. Once changing the Status for the group of Clients (Compliant, Missed, Excused or Not Checked), Users then record the Time Checked for each Client and corresponding Notes related to the Curfew Check.

Recording Curfew Checks for an Individual Client

To complete a Curfew Check on an individual Client, Users would simply change the Status for the individual Client, record the Time Checked and any associated Notes.

Note that when recording Curfew Checks in all three scenarios – bulk, group/multiple or for an individual Client – Users must SAVE to record the changes that have been made. Any field shown in orange is data that will be saved to the Client record

Any Notes recorded with a Curfew Check are indicated next to the Notes icon, indicating the number of Notes associated with that specific Curfew Check.

Clicking on the Notes icon will display all Notes associated with the Curfew Check

Notes recorded during a Curfew Check are also viewable from the Client’s page –> Notes.

Curfew Checks – and the status of the Check (i.e., Compliant, Missed, Excused) – are also recorded under Activities.

Missed Curfew Checks are recorded as Infractions and will generate a Notification (if subscribed).

Compliant Curfew Checks are marked as Achievements, and no Notification is generated; a Curfew Check recorded as Excused will cause no actions on Infractions, Achievements or Notifications.

Editing a Completed Curfew Check

Users with the Edit Curfew Checks permission have the ability to edit a previously recorded Curfew Check – if a User does not have the permission to edit Curfew Checks, the Change Status, Cancel and Save buttons are disabled.

Editing a previously completed Curfew Check will:

  • Remove any infraction or achievement that was caused by the previous status;
  • Create the appropriate infractions or achievements based on the new status;
  • If the change was from “Missed” to “Compliant” or “Excused”, a “Missed Curfew Changed” notification is sent (if User is Subscribed);
  • If the status was changed to “Not Checked” the check will be deleted and the list item will appear as if it had never been saved previously (i.e., editable).

Drug Testing – Pending Prescription Verification (Integration Mode – for Customers with Drug Testing Lab Integrations ONLY)

If a tenant has lab integration(s) for drug testing, a new “Pending Prescription Verification” tab is added to the drug testing page.

Items can be filtered using the same filters as the Scheduled tab and the remaining count is displayed and updated, as necessary.

The View Prescriptions link enables/disables based on the View Clinical Info permission.

On the Prescriptions table on the Clinical Info tab of the Client page, there will be a checkbox field to indicate that one or more prescriptions may interfere with drug testing (defaulted to unchecked). Note that any drug test results sent to the lab that do not have this box checked will be marked as Finalized, with all appropriate infractions, achievements and notifications.

If the check box on the Client info is selected, any failed drug test results sent through integrations for the Client will be placed in the “Pending Prescriptions Verification” status and will display on the new tab. 

No infractions will be created and the sobriety will not be reset at this point.

Additionally, a Prescription Verification notification will be sent with a description of “Drug Test pending prescription verification on <Date>”.

A new notification type of “Prescription Verification” has been added; as with all Notifications, users can opt in or out of receiving the Notification.

If the user has the Edit Drug Test Results permission, drug tests pending verification can be updated with a verified outcome, and approved prescription checkbox.

All other fields are disabled – Verified outcome options are only Negative, Positive, Diluted, Adulterated or Admitted

Once saved, the normal process completes based on the verified outcome selected, creating the appropriate infractions, sobriety dates and notifications, as necessary.

If a User does not have the Edit Drug Test Results permission, all fields, buttons and icons are disabled on the Pending Prescription Verification tab.