Released: 7/8/2019

The AIMS v1.51 release includes several bug fixes and the following enhancements and new functionality:

Involvement View – Treatment Attendance Report

Users now can print a .PDF containing the list of Treatment/Education Attendance for a specific Involvement. The document can be accessed from the Treatment Attendance tab by clicking on the new Print icon next to the filter icons:

The report will display the Client mugshot, their basic Involvement information, Attendance data, and all associated Notes.

If the user filtered data on the Treatment Attendance page, the filters will apply to the report, as well. In all cases where a report is printed with Filters applied, the last page of the Report will show the applied Filters.

Contacts – Print Scheduled Contacts

Users can now print a .PDF containing Scheduled Contacts for a specific date. The document can be accessed from the Scheduled tab in Contacts by clicking on the new Print icon.

The report will detail Client Involvement information, Contact Type and Time, Primary Address and Phone #, Court, Caseload, Admitted Date, Track and Phase

If the user filtered data on the Scheduled Contacts page, the filters will apply to the report, as well. In all cases where a report is printed with Filters applied, the last page of the Report will show the applied Filters.

Criminal History

The Criminal History page has been redesigned to allow for improved workflow and visibility into Arrests and Cases.

Arrests

AIMS now provides the ability to record Arrest information.

From the Client’s Overview, select Criminal History, which will display the Criminal History view including both Arrests and Cases.  When selecting Arrests, users are shown Arrest #, Arrest Date, MSO (Most Serious Offense), Charge, Arresting Jurisdiction, Arresting Agency and Arresting Officer.

For Clients with multiple arrests, the Arrest listing is fully sortable by all columns.

For Clients with no recorded Arrest history, the system will state No arrests Found

Age at First Arrest

Users with the Edit Criminal History permission now have the ability to record a Client’s Age at First Arrest.

Clicking the Edit icon (pencil) allows users to enter the Client’s Age at First Arrest, which is then recorded on the Arrests screen.

Deleting an Arrest

Users with the Edit Criminal History permission have the ability to delete an Arrest by selecting the Delete icon (trash can) to the right of each listed Arrest. Note that the delete icon is disabled if the user does not have the Delete Criminal History permission​.

Users will be prompted with a confirmation dialog prior to the Arrest being deleted

Upon confirmation, the selected Arrest will be deleted from the Arrest listing

Add an Arrest

To add an Arrest, users select Add Arrest, which will present the Arrest Details screen with Arrest Date (date cannot be in the future), Arrest #, Jurisdiction, Arresting Agency, Arresting Officer and Comments.

To add Arrest Charges, select Add Arrest Charge to enter Count, Statute, Classification and any Qualifiers that may apply (Attempted, Domestic Violence, Sexual, Violence, Weapons Related). When done, click Add

If only one Charge is added, the system will automatically identify it as the MSO (Most Serious Offense).

If more than one Charge is added, the user must select which Charge is the MSO

Upon saving, if Age at First Arrest has already been populated and the Arrest that was added occurred before the client was that age, a dialog will display alerting the user that adding the arrest will change the Client’s Age at First Arrest.

Selecting Cancel will close the dialog and not save any changes. Selecting Continue will save the Arrest and update the Age at First Arrest to the age the client was at the time of the newly added arrest.

View Arrest Details

From the Arrests tab, click Arrest # to view the Arrest Details.

Edit an Arrest

Users with permissions can edit Arrest Details and Arrest Charges; to edit Arrest Charges, select the More icon to the right of the Charge and select Edit Arrest Charge, which will allow the user to modify the Arrest Charge details; Click Save to save the changes.

If a user does not have the Edit Criminal History permission, the Save button is disabled and will display “Additional Permissions Required”.

Note that editing a charge may also require users to change the MSO. Further, if there is an Age at First Arrest specified and the arrest that was edited occurred before client was that age, users will be presented with the same dialog shown above re: Age at First Arrest.

Deleting an Arrest or Charge

Deleting an Arrest or Arrest Change will provide a confirmation to the user before the action can be completed.

If the charge that was deleted is the MSO charge, an error icon will display next to the MSO column header when attempting to save. When the user mouses over the error icon, a tool tip will display, stating “MSO is required”. The Arrest may not be saved until the error is resolved by selecting one of the Charges as the MSO.

Cases

The Criminal History Cases page has been re-designed to display a listing of Cases, displaying Case #, Opened Date, MSO Charge, Jurisdiction, Disposition (will show “Pending” if empty) and Disposition Date.

Clicking on a Case # will display more information about the Case.

Adding a Case

To add a Case in Criminal History, click Add Case (Requires Edit Criminal History permission). The subsequent page displays Open Date (date cannot be in the future), Case #, Jurisdiction, Court, Related Involvements, Probation Officer, Probation End Date (cannot be before Case Open Date) and a Comments field. When the necessary Case data is entered, click Save.

Note that if a Disposition is entered, the Disposition Date is required, as well

If there are Charges and the user enters a Disposition, the Charges will be required to have a Disposition, as well

To enter a Disposition on a Charge, click the arrow to the right of the Charge to view more details and click the Edit button (pencil)

When the Disposition has been recorded for both the Charge and the Case and is saved, the Case listing will then show the Case with the Disposition and Disposition Date.

Adding a Case Charge

From Criminal History –> Cases, users can either select an existing Case or click Add Case to create a new Case. The bottom of the screen will display the Case Charges panel, allowing users to either add a New Charge or Copy Charges from an Arrest.

To add a New Charge, click Add New Charge; the Add New Charge dialog displays Count, Statute, Classification, Qualifiers, Disposition, Disposition Date (Required if Disposition value is entered; cannot be in the future, must be greater than or equal to Case Open date), Sentence (disabled unless Disposition is entered), Sentence Date (disabled unless Disposition is entered, required if Sentence entered and must be greater than or equal to Disposition Date) and a Comments field. Click Add when completed.

Copy Charges from an Arrest

Users also have the option, if applicable, of copying Charges from an Arrest that has been entered into AIMS.

Select Copy Charges from Arrest. The following dialog allows users to select which Arrest they wish to copy.

Upon selecting the desired Arrest, the Charges associated with that Arrest will appear for the user to select. Users can select one or multiple Charges to copy; note that if a Charge has already been copied to a Case, it will display as disabled as Charges cannot be copied to more than one Case.

When complete, click Copy.

The Charges are then added as Case Charges to the Case. Click Save when done